Reservations & Travel Documentation

How do I make a reservation?
Click here for full details on how to make a reservation.

What is your cancellation policy?
You must complete a Passenger Cancellation Form. Ask your Tour Leader for a copy. The completed form must reach the Tour Company no later than 60 days prior to the tour departure date.

How do I receive my refund?
After the first deposit is received, the refund amount is dependent upon how far in advance the space is canceled.
60 days or more prior to departure
Passenger will be subject to a penalty equal to 50% of the per person tour price or the total
amount of the deposit paid to date, whichever is greater. Penalty can be reduced by substituting another passenger in your place. In this case, the refund amount will depend upon additional expenses incurred as a result of airline name changes, etc.
59 – 37 days before departure
Passenger will be subject to a penalty equal to 75% of the per person tour price or the total
amount of the deposit paid to date, whichever is greater. Penalty can be reduced by substituting
another passenger in your place. In this case, the refund amount will depend upon additional
expenses incurred as a result of airline name changes, etc.
30 days or less prior to departure
There is a 100% cancellation penalty. Passenger will not receive any refund, however, another passenger can be substituted. The new passenger must pay a registration fee but can assume your payments. On tours that include an airline flight, change-of-name is subject to the airline’s policies and an additional penalty fee may apply.

Are there any discounts or money savings offers to take advantage of?
Student Adventure Tours has many discounts available that would help you make your tour possible, we give you ideas on fund raising also we have an SAT reward program. For our specials click here or call 1-800-241-1728 for more details.

Can we Add Passengers
When your application is approved/confirmed, we will indicate the maximum number of passengers allowed on the tour. You can add passengers up to this level, until 60 days prior to the tour, by sending us a Tour Participant Registration Form with the total payment due to date. After receipt of this registration form, the tour company will confirm all necessary services. The tour company will evaluate the group size and determine whether the additional passenger application can be accommodated.
Adding passengers 59-31 days prior to departure is subject to a charge of $50 pp.

Are prices based on quadruple occupancy?
All prices quoted on the SAT website and in the SAT brochures are based on quadruple, sharing a room (unless stated otherwise).

Are airport transfers included?
Transfers will dependent on the tour you choose.

Do I need Travel Insurance?
SAT highly recommends that you protect your investment by purchasing the Access America Travel Insurance Plan. This valuable protection includes: Trip Cancellation & Interruption, Travel & Baggage Delay, Emergency Medical Expense & Transportation, Travel Accident Coverage. Kids free if accompanied by a parent.

Why isn't my existing medical insurance enough coverage?
Check with your primary care insurer but most insurance companies will not cover accidents overseas or out of the area and usually claims will only be met up to a stated limit. Travel insurance will cover balances up to a much higher amount. In addition you will receive cover for travel costs, accommodations and assistance.

Does SAT offer travel insurance?
Yes, you can purchase travel insurance through us. Enjoy comprehensive coverage during your trip with our Travel Protection plan, designed exclusively for you to ensure your protection in the event that an unforeseen incident occurs, or your plans need to change, for any reason.

Will I need a passport?
Passports are needed when traveling outside your home country. Your passport should be valid for 6 months beyond the conclusion of your trip. Read more.

Will I need a visa?
You are responsible for obtaining all necessary visas prior to the departure of your tour. Depending on your nationality, you may need visas to enter certain countries included on your tour. Please note that obtaining visas can take up to six weeks prior to your departure. It is strongly advised that you consult your travel agent, and local Consulate or Embassy of the country you are visiting, well in advance to determine which visas you require and how to obtain them. Click here for more information.

What other forms of identification are useful when traveling overseas along with my Passport?
When traveling overseas, depending on your age, you might want to carry your Driver's License or you can get an International Driver's License ... even if you're not planning to drive. Should you need to communicate with foreign authorities, these recognizable forms of identification can help you get on your way more quickly.

Can I select my airline seats before departure?
All carriers have different policies when it comes to seating assignments. Special seating can be requested in advance through your travel agent, whilst some carriers only do seating assignments at time of check-in.

Do you have any kind of reward program?
Yes, you can join our SAT reward program at www.satrewards.com

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